KB739 Print this KB      
What is the option to Re-queue for First Draft if eligible prior to routing to editing?

Answer / Solution

How to Requeue for First Draft if Eligible Prior to Routing to Editing

Overview

When the properties of a job are changed in the IMC an Administrator may have the option to requeue for First Draft prior to routing to a Transcriptionist/Editor.  This option helps to minimize the loss of First Draft volume. 

Requirements

  • Administrator Login for the InfraWare Management Console (IMC)
  • Account must be enabled for First Draft.
  • Job Status must be Ready for MTSee KB265 for more details on Job Status.
  • The original .WAV file must be available.  If you attempt to re-queue a job for which the .WAV is not available the Audit Trail will reflect this as the reason for not processing for FD.  See KB804 for details.

Steps

  • Log in to the IMC.
  • Go to the Queue.
  • Search for the job for which the Job Properties need to be changed.
  • Click on the job number to bring up the Job Properties window.
  • Make the necessary changes to the Job Properties.
  • Check the option to Re-queue for First Draft if eligible prior to routing.
  • Click Save Changes.

Workflow Considerations

  • If the job is First Draft and the Job Properties are changed in the IMC to an Author/Document Type combination not enabled for First Draft, when the job is reprocessed for First Draft the following actions will be taken:
    • The draft will be discarded.
    • The First Draft Flag on the Queue will be cleared.
    • The job will be a regular Transcription job.
    • The action will be recorded in the Audit Trail.
    • The job will show on the Discarded Drafts Report (KB737).
  • If the job is First Draft and the Job Properties are changed in the IMC to an Author/Document Type combination which is enabled for First Draft, when the job is reprocessed for First Draft the following actions will be taken:
    • The current draft will be discarded.
    • A new draft will be generated based on the Author/Document Type combination.
    • The First Draft Flag will remain in the Queue.
    • The job is sent back to status "Processing First Draft."
    • Once available, the new draft will be available and follow current workflow rules.
    • The action will be recorded in the Audit Trail.
  • If the job is NOT First Draft and the Job Properties are changed in the IMC to an Author/Document Type combination which is enabled for First Draft, when the job is reprocessed for First Draft the following actions will be taken:
    • A draft will be generated based on the Author/Document Type combination.
    • The First Draft Flag in the Queue will be checked.
    • The job is sent back to status "Processing First Draft."
    • Once available, the First Draft job will be available and follow current workflow rules.
    • The action will be recorded in the Audit Trail.
  • If the job is NOT First Draft and the Job Properties are changed in the IMC to an Author/Document Type combination NOT enabled for First Draft, when the job is reprocessed for First Draft the following actions will be taken:
    • The First Draft Flag on the queue will remain unchecked.
    • The job will remain a regular Transcription job.
    • The action will be recorded in the Audit TrailFD will not be mentioned in the Audit Trail.
  • If the job is not in "Ready for MT" the option to Requeue for First Draft will not be visible.
  • If the option to Requeue for First Draft is visible and the job is currently First Draft the option will be checked by Default.
  • If the option to Requeue for First Draft is visible and the job is currently NOT First Draft the option will be UNchecked by Default.

Billing Considerations

  • If the job is a First Draft job and it is re-queued for First Draft for an Author/Document Type combination which is enabled for First Draft, there will be a charge for the original draft and a separate charge for the new draft.  **Subject to your contacted agreement for First Draft**
  • If the job is NOT a First Draft job and it is re-queued for First Draft for an Author/Document Type combination which is enabled for First Draft, there will be a charge for the new draft.  **Subject to your contracted agreement for First Draft**

Related KBs
How do I edit/create templates for First Draft?
Edit/Create FD Templates
Why are authors missing from my list of First Draft candidates?
Author candidates list for First Draft
How do I enable certain Document Types for First Draft ?
Enable Document Types for First Draft
How do I see what MT Editors are enabled for First Draft?
Enable MT Editors for First Draft
What is new on the InfraWare 360 platform?
List of new features on the InfraWare 360 Platform
What is the Drafts Discarded Report?
Drafts Discarded Report
What does "Original audio not found" mean in the Audit Trail with regard to First Draft?
Troubleshooting original audio not found

Direct Link to This KB
http://www.infraware.com/KB/?f=739

Last Updated
Monday, May 18, 2015

Tags
requeue re-queue first draft job properties change KB739
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