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How do I specify the format of dates in First Draft output?

Answer / Solution

How do I control the format of dates in First Draft output?

Summary

The InfraWare 360 platform provides Administrators with an additional option to control formatting of dictated dates in the First Draft output.  

Overview

In the InfraWare Management Console (IMC), Admins can customize the format in the First Draft ⇒ Tuning ⇒ Fast Start SettingsFirst Draft seeks to pull as much time as possible out of the editing experience before the draft even reaches the Transcriptionist.  One of the ways it adds value is to allow Administrators to specify the format for dates in the draft output.  By default, if there is nothing specified in this option dates will be formatted as dictated.  So, if the dictator says 11 27 14, the output would be 11/27/14.  

Requirements

You will need the following before you begin:

  • A valid InfraWare login ID and password
  • Administrator role
  • Account subscribed to the First Draft Dictation Recognition Service

Tasks

To set a specific format for dates in the First Draft output for First Draft jobs for your Account:

  • Open the InfraWare Management Console (IMC)
  • Go to the First Draft tab, Tuning sub-tab


  • Locate the Date Format option in the Fast Start Settings
  • Enter the desired date format.  See options below. 
  • Press Preview to see examples of the entered format.  A popup window will open and display the preview. 
    • Format can be changed in this popup window.  Click Update Examples to preview the new format.

    • Once you are satisfied with your choice, click on OK.  This will populate the Date Format field with the format from the example window.
    • Click Cancel to exit this popup window and go back to the First Draft Tuning page in the IMC.
  • Click Save Account Defaults to save this change to the platform. 
  • All drafts generated following the date/time of this saved change will reflect the specified date format in the draft output. 

To set a specific format for dates in the First Draft output for First Draft jobs for a Specific Author:

  • Open the InfraWare Management Console (IMC)
  • Go to the First Draft tab, Tuning sub-tab


  • Click on the Author Settings option at the top of the page.
  • Select the Author for which you want to specify date format:
  • Locate the Date Format option in the Fast Start Settings for the specified Author.
  • Click the box next to Override Account default:
  • Enter the desired date format.  See options below. 
  • Click Preview to see examples of the entered format.  A popup window will open and display the preview. 
    • Format can be changed in this popup window.  Click Update Examples to preview the new format.

    • Once satisfied with the format, click on OK.  This will populate the Date Format field with the format from the example window.
      • Click Cancel to exit this popup window and go back to the First Draft Tuning page in the IMC.
  • Click Save Account Defaults to save this change to the platform. 
  • This setting is at the Author level for the specified Author and will override the default as well as Account level setting for date format.
  • All drafts for the specified author generated following the date/time of this saved change will reflect the specified date format in the draft output. 

Notes

  • This date format setting will only control the format of dates in the First Draft output when dictated audio is recognized as being a date. 
  • Format of date fields on the template can be specified in the InfraWare Template Editor (ITE).  See KB418 for details on this feature.
  • Once this setting is changed and saved it will not modify existing drafts for jobs already on the platform.  This setting change would be applied to new drafts dictated after you make the change.

The custom code chart below provides the specific definition for each code used to create a custom date format:

d Represents the day of the month as a number from 1 through 31. A single-digit day is formatted without a leading zero
dd Represents the day of the month as a number from 01 through 31. A single-digit day is formatted with a leading zero
ddd Represents the abbreviated name of the day of the week (Mon, Tues, Wed etc)
dddd Represents the full name of the day of the week (Monday, Tuesday etc)
M Month number
MM Month number with leading zero
MMM Abbreviated Month Name (e.g. Dec)
MMMM Full month name (e.g. December)
y Year, no leading zero (e.g. 2001 would be 1)
yy Year, leading zero (e.g. 2001 would be 01)
yyyy Year, (e.g. 2001 would be 2001)

 Common formats include:

MM/dd/yyyy 08/02/2014
M/d/yy 8/2/14
dddd, dd MMMM yyyy Saturday, 02 August 2014
MMMM dd, yyyy
August 22, 2014
ddd, d MMM yyyy Sat, 2 Aug 2014
ddd, dd MMM yyyy Sat, 02 Aug 2014
yyyy-MM-dd 2006-08-22
dddd, dd MMMM yyyy       
Saturday, 02 August 2014
yyyy MMMM 2014 August


Related KBs
How do I specify the format of Date/Time fields in my templates?
ITE Custom Date Fields Explained
How can I prevent First Draft for jobs that are too short or too long?
Defining size (duration) limits for First Draft
How can I change the number of spaces that appear after a period in a First Draft?
Specifying spaces between sentences for First Drafts
How does the First Draft prelude threshold work?
Prelude setting & behavior defined
What is new on the InfraWare 360 platform?
List of new features on the InfraWare 360 Platform
What is the "Convert Contractions" setting in the IMC?
What is the "Convert Contractions" setting in the IMC?
What is "Convert dangerous abbreviations" in the IMC?
Option for Joint Commission list of "Do not use" abbrevations in First Draft output

Direct Link to This KB
http://www.infraware.com/KB/?f=727

Last Updated
Thursday, February 11, 2016

Tags
first draft fd date format formatting options tuning KB727
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